Please consider joining the Beecroft FC Committee!
We are all time poor these days with so many demands on parents as we strive to balance work and life commitments. The Committee would like to try to convince you that helping on the committee is squarely on the life side of the equation. We are not suggesting that there is no effort involved, however the returns are many! Not only do you get to contribute directly to your child’s or your own sporting activities but you set an example to children and other players of contributing to your local community. The benefit of demonstrating that life is not all take should not be underestimated!
In addition, you get to work with a group of community minded individuals who are frequently helpful, usually great fun and always deserving of appreciation. We meet monthly over a bottle or two of wine, efficiently finishing the agenda before relaxing into discussions of how to save Cheltenham Oval or the planet – usually in that order.
The positions on the Committee are summarised below. If you would like to help but aren’t sure of your time, find a friend and job share! As an incentive, we give 1 free registration to all committee positions in recognition of their efforts. You can nominate for any position, even if someone else has put up his or her hand as most people would be happy to have a helper for any position.
Remember, without these roles being filled, we won’t be able to offer these areas of football in the future.
ROLES CURRENTLY WITHOUT NOMINATIONS FOR 2019 (see Role Descriptions below):
NOMINATIONS FOR 2019 – please email to firstname.lastname@example.org
Descriptions of Unfilled Roles:
Equipment Officer and Assistant
Keep an inventory of and be responsible for the ongoing control of all club property. Ensure the club has sufficient equipment of suitable condition. Prepare, document and issue equipment to team managers at the start of each season. Co-ordinate team equipment requirements during season. Collect & store equipment at the end of the season. Liaise with committee about spending requirements.
Manage the Beecroft Football web site.
Assist the Canteen Coordinator with coordinating supplies for each day that matches are played at Cheltenham. Ensure there is sufficient gas for BBQs. Liaise with rostered staff as necessary. Account for daily takings and bank – reconcile takings with Treasurer.
Arrange social events for the club that assist in building a strong community club. Run a social sub-committee to manage events. Coordinate fund raising in conjunction with the social events.
Coordination of external coaches for mini and to assist parents with coaching football.
Descriptions of all Roles:
Assist in determining direction and focus of the Club. Answer external and internal queries regarding all aspects of the club. Help organise various functions and events. Assist committee members in carrying out their duties. Chair the monthly meetings.
Receipt and bank all football funds received. Pay approved invoices and expenses. Keep books. Prepare and present financial reports at monthly and Annual General meetings. Prepare annual budget discussions. Member Beecroft Sports Club Management Committee
Co-ordinate distribution of materials and information to team Delegates / Managers, collate and distribute correspondence and report to Football Club committee. Take minutes at Committee meetings. Prepare formal minutes. Prepare notices and agenda for meetings. Miscellaneous record keeping and administration. Member Beecroft Sports Club Management Committee.
Preparation of preregistration mailer to last year’s players. Ensure all Beecroft players are correctly registered with the Club and GHFA. Co-ordinate registration days and registration of all players throughout the season. Collect and collate player details and fees. Reconcile revenues in conjunction with the Treasurer. Keep members details data base current and produce lists as required. Computer and people skills essential.
Represent Beecroft Football Club as a member of the GHFA Management Committee. Attend regular GHFA meetings at Christie Park. Collect and distribute GHFA information.
Receive all team results and ensure they are forwarded to GHFA by 10 am Monday. (Answering machine and email is necessary.)
Determine product range. Coordinate supplies for each day that matches are played at Cheltenham. Ensure there is sufficient gas for barbeques. Liaise with rostered staff as necessary. Account for daily takings and bank – reconcile takings with Treasurer.
Senior Football Delegate
Liaise with and support managers of the All Age/O35/O45 teams. Answer queries re registrations, trial games, potential players and Club policy. Distribute Club and GHFA information. Assist the Registrar to co-ordinate registrations.
Youth Football Delegate
Co-ordinate youth grading days and assist with team selections (Under 13-18s). Co-ordinate appointment of managers and coaches for youth teams. Liaise with Registrar over new players. Liaise with managers, coaches and parents throughout the season. Assist with the Presentation Day.
Junior Football Delegate
Co-ordinate junior grading days and assist with team selections (Under 9-12s). Co-ordinate appointment of managers and coaches for junior teams. Liaise with Registrar over new players. Liaise with managers, coaches and parents throughout the season. Assist with the Presentation Day.
Mini Football Delegate
Co-ordinate and support the management of the ‘Mini’ Beecroft teams (Under 6, 7 & 8s). Answer parents queries pre-season and during the season. Co-ordinate team formation. Assist in the registration process. Liaise with the team managers throughout the season. Organise the Mini Gala Day toward the end of the season.
Womens Football Delegate
Register all players in the Womens Comp. Co-ordinate and support the management of our Womens’ teams. Liaise with the NWSWF (North West Sydney Womens’ Football) and attend monthly meetings. Liaise with the team managers throughout the season.
Organise sponsorship of the club to assist in fundraising goals. Co-ordinate sponsorship in a professional manner. Ensure sponsorship does not conflict with the club’s constitution. Communicate with and ensure sponsors achieve value from their association with the club.
Organise the regular publication of the club newsletter and communication throughout the club. Can be as big or small a job as you like!